Exhibitor Onboarding Template for Virtual Fairs
A repeatable workflow that gets every exhibitor live and confident before fair day — with less work for your team.
A single welcome email per exhibitor
One email with a 5-minute video, a checklist and direct links to the booth CMS. Multi-email confusion is the #1 reason exhibitors drop off.
A 30-minute group onboarding webinar
One live (or live-on-demand) session with Q&A covers 80% of exhibitor questions. Record it once and reuse for years.
A booth template gallery
Pre-built booth templates by industry. Most exhibitors do not want to design — they want to fill in blanks.
A go-live checklist
Eight items: logo, headline, video, three resources, two recruiters assigned, hours of operation, primary CTA, social links. Sign-off goes to the PM.
A 24-hour reminder
Two business days before the fair, a personal message to every exhibitor confirming readiness. This is also when you find the booth that is still empty.
A post-event renewal kit
After the fair, send each exhibitor their booth report, a sample social post and the next event's date. Renewal close rate jumps dramatically.