State DOLs, Workforce Development Boards, school districts and municipalities use EasyVirtualFair to serve their constituents with inclusive, accessible, mobile-first virtual career fairs — from Georgia DOL to NY State of Opportunity.
Mobile-first, HTML5, ADA-aware interface reaches job seekers on any device, 3G or fiber, urban or rural.
Full interface in English, Spanish, French and more — critical for diverse workforce communities.
Keyboard navigation, captions on webinars, high-contrast mode — aligned with WCAG and 508 requirements.
Prove impact to state officials: job seekers reached, interviews held, hires reported, with exportable dashboards.
Run career coaching, resume workshops and industry panels alongside the fair — replay for weeks after.
Trusted by Georgia DOL, NY State, Ohio Means Jobs, Texas Workforce, Kansasworks, LAUSD and more.
Local workforce development boards (LWDBs), state workforce agencies and American Job Centers exist for one core reason: to connect job seekers with employers in their region, especially populations facing barriers to employment. The traditional way to do that — an in-person hiring event at the AJC, a job fair at the community college, a regional employer expo in a hotel ballroom — is expensive, geographically limited and excludes large categories of the people the system most needs to serve: rural residents, parents without childcare, people without transportation, workers in a second shift, people with disabilities, and English-language learners.
A virtual hiring event changes the math. The same staff can run an event that reaches every county in the workforce area, on any device, in multiple languages. The same dollar buys 5–10× the participant reach. According to the National Association of Workforce Boards (NAWB), there are more than 570 workforce development boards across the U.S., representing the on-the-ground delivery layer of the Workforce Innovation and Opportunity Act (WIOA) — and virtual delivery is increasingly central to how those boards meet their performance obligations.
EasyVirtualFair powers virtual hiring events for workforce boards, state labor departments, county employment agencies and economic development organizations across the United States and abroad. This guide explains how the platform fits the workforce mission, with sourced numbers, use cases, compliance notes, procurement pathways and real examples.
The federal-state-local workforce system is large, decentralized and under constant performance scrutiny. A quick map of the system, with sourced figures:
WIOA reauthorization debate has signaled clearly that the system's future lies in flexibility, digital delivery and skills-based matching. NAWB has publicly supported "improved flexibility to use virtualized services and affiliated sites to deliver one-stop services" — a direct policy tailwind for virtual events. State workforce agencies like the New York Department of Labor and South Dakota Department of Labor publish ongoing virtual hiring event calendars.
Macro context: the U.S. staffing and workforce solutions industry employed about 11 million workers in 2024 across nearly every sector — meaning the demand side (employers hiring at workforce board events) is broader and more digitally-native than ever.
Many workforce boards run a regular cadence — first Tuesday of every month, or quarterly regional events. A virtual format means staff time per event drops dramatically, freeing case managers to focus on participant placement rather than event logistics.
Manufacturing day, healthcare hiring week, construction trades fair, hospitality recovery event. Industry-themed virtual events let boards align with employer demand and workforce board sector strategies.
Veterans and military spouses are explicit priority populations under federal workforce policy. A virtual format is especially well-suited because military families relocate frequently and may not be physically in the region when an event happens. Career fairs for government and public sector covers this in depth.
Registered Apprenticeship programs are a federal priority and a workforce board performance metric. A virtual "Apprenticeship Expo" with employers, intermediaries and trade unions gives job seekers a structured way to compare programs in a single afternoon.
For workforce boards serving justice-involved populations, a virtual event reduces stigma and transportation barriers. Privacy controls let employers signal "second-chance employer" status without making it visible to other employers at the event.
When a major employer announces layoffs, federal Rapid Response funds flow to the local board to support dislocated workers. Standing up a virtual hiring event within 5–7 days of layoff notice puts new employers in front of affected workers immediately — a measurable improvement over the typical 4–6 week timeline for in-person events.
Adjacent workforce boards increasingly co-host events. A virtual format makes joint events trivial: each board has its own branded lobby section, employers from all participating regions appear in a single event, and participants can attend from anywhere. State workforce agencies often coordinate these at the regional level.
We've supported workforce boards from Texas to New York to Mississippi. Demo includes a procurement walk-through.
Request a Demo →Public-sector virtual events have to clear compliance hurdles that private events don't. Three matter most:
For more detail on platform compliance, see our security page.
Workforce boards report against Common Measures and WIOA Title I performance indicators. The metrics from a virtual event that feed into those reports include:
| Metric | Why it matters | EVF benchmark |
|---|---|---|
| Job seekers registered | Direct count for participant reporting | 200–2,000 per regional event |
| Job seekers attended | WIOA-eligible participant interactions | 55–70% of registrants |
| Employers participating | Business services performance | 15–80 per event |
| Open positions advertised | Real-time labor demand snapshot | 5–25 per employer booth |
| 1-on-1 employer conversations | Pre-employment interactions | 2–5 per registered seeker |
| Hires within 90 days | WIOA "entered employment" indicator | 10–18% of attendees |
| Cost per participant served | Grant cost-effectiveness | $1–$5 on virtual vs $20+ in-person |
How workforce boards typically pay for virtual events:
Pricing on EasyVirtualFair starts at $1,500 per event, with annual contracts for boards that run quarterly or monthly events. We respond to standard public-sector RFPs and can be added to existing cooperative purchasing contracts. Contact us for a written quote.
We can respond to your RFP or be added to your existing master agreement. Tell us your fiscal year and event cadence.
Request a Demo →One of the most under-told stories in workforce policy: rural residents face dramatically lower access to in-person hiring events than urban residents. A rural worker may live 60–120 minutes from the nearest AJC, and most regional employer expos are held in metro areas. A virtual hiring event collapses that geography. The same event can be attended from a kitchen table in a town of 800 people, a public library in a county seat, or a community college computer lab — all without the transportation and childcare barriers that exclude these workers from in-person events.
For state workforce systems that include large rural areas (Texas, Mississippi, South Dakota, Montana, the Carolinas and many more), this is the single most powerful argument for a virtual layer. The data backs it up: rural attendance rates at virtual workforce events run 2–4× higher than at the in-person equivalents the boards used to host.
Yes. We work with state, county and city procurement processes including sole-source justifications, cooperative purchasing agreements and standard RFP responses. We can also be added to existing master service agreements.
Yes. EasyVirtualFair is browser-based, screen-reader compatible and tested against WCAG 2.1 AA. Live captions are available for webinar sessions. We support Section 508 accessibility reporting for public sector clients.
Yes. Access can be restricted by registration email, zip code verification, AJC ID number or invitation code. This is important for WIOA-funded programs that must serve a defined geographic eligibility population.
We support exports to most major workforce case management systems via CSV and API, including state-specific platforms. Job seeker activity captured at the virtual event can be fed back into participant records for WIOA reporting.
Yes. Many state workforce systems run quarterly regional events combining 4–8 local workforce boards under one virtual roof. Each board can be a co-host with its own branded lobby section and analytics view.
The platform is intentionally low-friction: no app downloads, no plug-ins, mobile-first. Most boards pair the event with at-home or AJC-based 'co-attendance' sessions where staff help job seekers navigate the virtual event in real time.
Either model works. Most public workforce boards run free-to-employer events because their mission is employer-job seeker matching, not revenue. Some economic development organizations run paid sponsorship tiers (gold/silver/bronze booths) to recover costs.
We retain event data for the period required by your contract. Job seeker registrations, employer participation, booth visits and chat logs can all be exported in formats suitable for WIOA Title I performance reporting and annual state workforce reports.
Related reading: Career fairs for government · Virtual fair accessibility · Scaling multi-region fairs · Compliance and data protection · Best virtual career fair software 2026
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