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Virtual trade show software for event organizers

Virtual trade shows.
More than a digital exhibitor list.

Give exhibitors a place to present their brand and visitors a reason to connect. Build an online exhibition with branded booths, live conversations and presentations around your event community.

Plan your virtual exhibitionExplore the experience

The easiest platform to use.Guided onboarding. Real people to help.Discover the easy way to run your event

Make the online venue feel like your event
Six examples of branded virtual event venues from the EasyVirtualFair presentation
Branded venue examples from the EVF presentation

An exhibitor listing is not an experience.
Your audience needs a reason to engage.

Organizers need to bring exhibitors, content and visitors together, while giving sponsors a clear place in the event. A virtual exhibition should help people discover who is there and start a useful conversation.

Ease of use, from day one

Easy to start.
Easy to run.

Your exhibitors should spend their time meeting visitors, not learning complicated software. Make the online event easier to prepare and run, with guided onboarding and a human support team.

See how we support your team

A guided start, not a blank dashboard.

Get a walkthrough of the platform and a clear setup plan. We help organizers, exhibitors and stand representatives understand what to do and how to do it.

Everyday updates in your hands.

Keep track of exhibitor readiness and let participating companies update their own stand content.

A simple way for people to join.

Visitors can explore stands and meet available representatives in their browser, without installing an app.

Built around your community

Build the experience
around discovery and connection.

Turn the familiar parts of an exhibition into purposeful online experiences for your audience.

Six examples of branded virtual event venues from the EasyVirtualFair presentation
Examples of branded virtual venues from the EVF presentation.
01 / Exhibitor discovery

Help visitors find
the people they came to meet.

A large list of participating companies can be difficult to navigate without context.

Create a branded online venue with exhibitor spaces, information and resources that help visitors decide where to go next.

  • Give each exhibitor a dedicated branded space.
  • Bring company information, videos and resources together.
  • Plan the event structure around your audience and sectors.

Make discovery part of the visitor experience.

EasyVirtualFair demo recruiter workspace with chat and a one-to-one video call
Chat and video tools shown in an EVF recruitment demo.
02 / Live engagement

Give every stand
a human connection.

A downloadable brochure cannot answer a visitor’s specific question.

Bring exhibitor representatives into the event through live chat and one-to-one video. Pair their information with a way to talk to the people behind it.

  • Make available representatives easy to find.
  • Support live chat and video in the browser.
  • Give visitors a next step after exploring a stand.

Turn stand visits into opportunities to connect.

EasyVirtualFair exhibitor setup area for selecting a booth background
Exhibitor booth setup tools in EasyVirtualFair.
03 / Exhibitor operations

Let exhibitors prepare.
Keep organizers in control.

Collecting logos, descriptions and materials by email can slow down the whole event.

Use exhibitor setup tools and the organizer dashboard to coordinate content and see which stands are ready.

  • Let exhibitors build and update their stand content.
  • Review setup progress and company visibility.
  • Prepare representatives before visitors arrive.

Spend less of your planning time chasing assets.

EasyVirtualFair metrics by exhibitor with example activity data
Example exhibitor activity report. Demo data.
04 / Event reporting

Make the activity visible.
Give follow-up a starting point.

Exhibitors and sponsors need more context than the fact that an event took place.

Review available event and exhibitor activity, agree the reporting in your packages and use the results to plan what happens after the show.

  • Explore available event and exhibitor reports.
  • Use data exports to support your follow-up process.
  • Agree sponsor measures and any tailored reporting before launch.

A clearer conversation about participation and engagement.

Configuration + custom development

Your exhibition model.
A platform shaped around it.

Need a non-recruitment visitor journey, a sponsor workflow or a connected hybrid experience? We can adapt the platform and develop the requirements specific to your show.

Tell us what you want to build

Exhibition-specific journeys

Tailor registration, visitor terminology and exhibitor fields to your industry.

Sponsor & exhibitor workflows

Define branded placements, participation packages and the reporting each package needs.

Hybrid & business-system connections

Scope connections to registration, CRM or onsite systems as part of the event project.

Custom capabilities are designed and scoped with your team. Integrations, delivery timelines and development requirements are agreed as part of your proposal.

Choose your use case

Choose the role of online
in your event strategy.

Start with your audience and goals. We will help you work through the event format, content and setup.

Talk through your event
01

Standalone virtual exhibitions

Bring your exhibitor community and audience together without a physical venue.

02

Online extensions to a physical show

Plan an online experience that complements your onsite program and visitor journey.

03

Association & member showcases

Give members a shared venue to present their organizations and meet your community.

04

Sector or regional expos

Build a focused event around a particular industry, audience or region.

Onboarding, training & human support

You get the platform.
And the people behind it.

Get practical help through event preparation and delivery, with support arrangements shaped around your show.

You do not have to figure everything out on your own.

Meet your event support team

  1. Personal onboarding

    We help your organizing team work through the venue, exhibitor journey and online event setup.

  2. Hands-on team preparation

    Show exhibitors how to prepare their stands and get their representatives ready for visitor conversations.

  3. Help from real people

    Ask questions, work through setup and get practical guidance from our team. We help you move forward, not just point you to a help page.

  4. Support planned around event day

    Know who to contact and how to get help before the event opens. Coverage, hours and escalation arrangements are agreed with your team.

Planning your event

Questions from
tradeshow organizers.

Start with what your team needs. We will help you work through the practical details.

How do you help our team get started?

We provide guided onboarding and practical preparation for organizers, exhibitors and stand representatives. We help your organizing team work through the venue, exhibitor journey and online event setup. Show exhibitors how to prepare their stands and get their representatives ready for visitor conversations.

Do we need a technical team to run the event?

Routine event management is designed for your organizing team, with no coding needed for day-to-day content and setup tasks. Keep track of exhibitor readiness and let participating companies update their own stand content. We help you get started; custom development and system integrations are handled as a separate agreed scope.

Can each exhibitor have a branded virtual booth?

Yes. Exhibitor booths can bring together company information, resources and live representatives within your online event.

Can visitors speak with exhibitors?

Yes. Live chat and one-to-one video give visitors a way to connect with available representatives in the browser.

Can we use the platform beyond recruitment events?

Yes. We can adapt the event structure and scope the terminology, registration fields and workflows required for your exhibition. The exact configuration and any development are agreed with your team.

Can an online event complement our physical show?

Yes. We can plan an online experience around your physical event. Connections to onsite registration or other systems are scoped separately rather than assumed to be included.

Can we create sponsor packages?

Yes. You can define sponsorship packages around the event. We will work through the branded placements, deliverables and reporting needed for each package.

Request a Demo

Let’s shape your next virtual exhibition.

Tell us about your organization and we'll get back to you within one business day.