A virtual career fair restricted to graduates of a specific university or program. Common for MBA schools, engineering colleges and international student communities. Access is typically gated by email domain, ticket code or year of graduation.
A connection between the virtual fair platform and an Applicant Tracking System (e.g. Workday, Greenhouse, Bullhorn, iCIMS). Leads captured during the fair flow automatically into the recruiter's ATS — eliminating manual CSV imports and reducing time-to-outreach.
The percentage of registered attendees who actually join the fair. Well-run virtual fairs typically see 40–60% attendance vs. registrations — meaningfully higher than physical fairs, where no-shows are often 60–70%.
A branded virtual space rented or hosted by an exhibitor — an employer, university department or academic program. A booth typically contains a logo, description, job postings, downloadable resources (brochures, videos), live chat and video meeting rooms. On EasyVirtualFair, exhibitors get unlimited booths per fair with no per-booth cost.
The average number of qualified leads a booth captures per fair. Strong booths on EasyVirtualFair typically capture 30–50+ leads per event. Booths with live-staffed video chat and clear job postings outperform passive booths by 3–4x.
The maximum number of attendees online at the same time. EasyVirtualFair has hosted fairs with 5,000+ concurrent attendees in a single event without degradation. Concurrency is a hard technical benchmark — many platforms cap at 1,000–2,000.
Google's framework for GDPR-compliant analytics. Tracks whether the user has granted cookie consent and adjusts what data flows into Google Analytics 4 accordingly. Required for EU-facing sites since March 2024. EasyVirtualFair supports Consent Mode v2 natively.
A feature that lets candidates upload their CV or resume to any booth they visit — so recruiters can review candidates after the event, even if no live conversation happened. A must-have for scale hiring events.
The average time an attendee spends inside the virtual fair. A key engagement metric — anything above 20 minutes is considered strong, and 40+ minutes is exceptional. Dwell time correlates directly with booth visits and leads captured.
The contract between the fair organizer and the platform provider covering how attendee personal data is handled. Required under GDPR for any EU-based data processing. EasyVirtualFair signs a DPA with every European client on request.
The Family Educational Rights and Privacy Act — the U.S. federal law protecting student education records. U.S. universities require FERPA-friendly platforms for career fairs. Student PII (personally identifiable information) can never be shared with recruiters without explicit student consent.
The General Data Protection Regulation — the European Union's data protection law, in effect since 2018. Applies to any organization handling EU residents' personal data, regardless of where the organization is based. EasyVirtualFair is GDPR-compliant and signs a DPA with every EU client.
A career fair that runs both in-person and virtually at the same time. Physical attendees walk the venue while remote attendees join through the virtual platform, and both audiences can interact with the same recruiters. Hybrid fairs consistently outperform single-mode fairs — 2× to 3× the reach with only 20–30% incremental cost.
The recruiter's ability to collect candidate details (name, email, CV, interests, questions asked) from every visitor to their booth. Leads are typically exported as CSV or synced to a CRM or ATS after the event.
One-on-one or group video conversation between a recruiter and a candidate inside a booth. On EasyVirtualFair, video chat runs in the browser with no external tools (Zoom, Teams, Meet) required — a critical differentiator vs. platforms that redirect to third-party video.
The main landing area attendees see when they enter the virtual fair. From the lobby, attendees navigate to pavilions, individual booths, the webinar theater or the networking lounge. Well-designed lobbies drive 30–40% higher booth visits than fairs without a clear lobby structure.
A single virtual fair that runs across multiple time zones or regions with localized content, staggered opening hours and multilingual UI. Common for global employers and multi-country universities. EasyVirtualFair has powered multi-region fairs across the US, Canada, EMEA and LATAM in a single event.
An area of a virtual fair where attendees meet each other (not just employers). Used for peer networking, alumni events, community-building and matchmaking. A key feature for university alumni fairs and diversity networking events.
A booth that stays open after the live event. Attendees can visit, download materials and drop their CV for days or weeks post-event. On-demand fairs typically extend total booth visits by 30–50% vs. live-only events.
The private area where the fair organizer (career services team, HR team, workforce board) manages the event — invites exhibitors, tracks registrations, moderates chat, pulls analytics and generates post-event reports. On EasyVirtualFair, organizers see everything in real time during the fair.
A group of related booths inside a virtual fair — for example, "Technology pavilion," "Healthcare pavilion" or "Public sector pavilion." Used in large fairs (50+ booths) to help attendees find relevant exhibitors quickly. Pavilions can be sorted by industry, region, hiring level (interns vs. senior) or job function.
A pricing model where organizers pay only for the fairs they actually run — no monthly SaaS subscription, no annual commitment. This is EasyVirtualFair's model, and it is why workforce boards and universities with cyclical calendars prefer it over per-seat SaaS competitors.
The private area where a recruiter manages their booth — sees who visited it, replies to chats, downloads leads, edits content and reviews booth-level analytics. Well-designed recruiter dashboards can 2× booth engagement by making it easy for recruiters to respond fast.
The public landing page where attendees sign up for a virtual fair. Includes event branding, agenda, exhibitor list, speaker line-up and a registration form. Well-designed registration pages convert 40–60% of visitors into registrants.
Written real-time conversation between recruiters and candidates inside a booth. Text chat is asynchronous-friendly and allows recruiters to handle multiple candidates simultaneously — a key throughput advantage over video-only fairs.
A URL parameter system (utm_source, utm_medium, utm_campaign) that lets fair organizers know where their attendees came from — email, LinkedIn, campus poster, partner site. Feeds into Google Analytics 4 to measure marketing ROI per channel.
An online hiring event where employers, recruiters, universities or organizations meet candidates through branded virtual booths, live chat, video calls and a webinar theater — all in the browser, without downloads. Since 2016, EasyVirtualFair has powered 2,500+ virtual career fairs across 25+ countries.
A synonym for virtual career fair, commonly used when the event focuses on immediate hiring rather than long-term career exploration. Workforce development boards and staffing agencies typically call their events "virtual job fairs"; universities typically call theirs "virtual career fairs."
The Web Content Accessibility Guidelines — the international standard for making web content usable by people with disabilities (visual, motor, cognitive). Government fairs typically require WCAG 2.1 AA compliance. EasyVirtualFair meets WCAG 2.1 AA standards.
A schedule of live presentations, panels, keynotes or employer sessions that attendees can join during a virtual fair. Sessions are usually recorded so attendees can watch them on demand after the event. Fairs with a strong webinar theater see 30–50% higher engagement than booth-only fairs.
A U.S. public agency that plans and oversees local workforce services under the Workforce Innovation and Opportunity Act (WIOA). WDBs are major users of virtual career fairs — over 60 unique WDBs run recurring fairs on EasyVirtualFair, including Workforce Solutions Houston, JOB1 Louisiana and Centralina WDB.
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